3rd Floor, City Hall
201 E 5th St.
Gillette, WY 82716
Phone (307) 686-5230
Fax (307) 686-3298
Send an E-mail
Administrative Services Department
The Administrative Services Department serves both internal and external customers and is vital to the day-to-day operations of the City. There are six main divisions within the department which include City Clerk, Facilities Maintenance (includes custodial), Geographic Information Systems (GIS), Information Technology (IT), Municipal Court, and Vehicle Maintenance (Fleet). In addition, the department oversees the City’s Risk Management and insurance functions.
The Department manages the property and liability pool program for the City of Gillette. Any issues relating to claims against the City should be referred to the Administrative Services Department Administration office. Claim Form [PDF]
The Administrative Services Director serves as the City’s primary point of contact for insurance management and tracking of both property and liability claims. The City has their Property and Liability coverage through WARM (Wyoming Association of Risk Management), a self-funded pool. Both pools hold quarterly meetings and the Director serves as the authorized voting member for the City of Gillette.
The Facilities Maintenance Division manages the maintenance and upkeep of City Hall, City West, as well as other City facilities. The division also includes the custodial staff that is responsible for cleaning City Hall, City West, Animal Control, Purchasing/Warehouse as well as the Wastewater facility. During the winter months, snow removal for City Hall sidewalks is also provided by the Facilities Maintenance Manager.
The City Clerk's office is responsible for recording the proceedings of the City Council, maintaining custody of minutes, ordinances, resolutions, and issuing permits and licenses. The City Code Book is maintained by the City Clerk.
Geographical Information Systems The GIS Division has been given the responsibility to create, maintain, and ensure the integrity of all mapping products. They maintain more than 300 Gigabytes of maps and data pertaining to nearly every aspect of City operations. The GIS Division provides support and training in several mapping applications. In addition to City staff, GIS also provides information to the citizens including Engineers, Consultants, Developers, and Realtors. GIS also oversees all GPS (Global Positioning System) data collection and equipment maintenance. Discover Gillette Interactive City Map
Information Technology Services
The IT Division provides all encompassing technical support services to all City departments and divisions. Supported hardware includes everything from computers, printers, scanners, to palm pilots and more than 700 pieces of technology equipment. The software supported ranges from operating systems such as windows to applications including office products, security systems, and division specific programs. The staff also provides regular training session on a wide variety of software. One of their most critical functions is the management of the City’s networks. They also oversee the City’s fiber and mobile technology networks.
The Clerk of Court/Judicial Manager handles the administrative duties for City Court. This office tracks officer’s tickets from issuance to final disposition including arraignments, trials, and payments due. Contested cases are immediately forwarded to the City Attorney with a trial date. The two municipal judges are appointed annually by the City Council.
The Clerk of Court/Judicial Manager also oversees two Municipal Court Probation Officers and one Juvenile Diversion Officer, who are currently housed at the Courthouse.
Vehicle Maintenance (Fleet)
The City's ASE-certified technicians maintain a fleet of 250 vehicles, including patrol cars, street sweepers, snow plows, front end loaders, backhoes, bucket trucks and more, as well as more than 281 pieces of small equipment.
The division is automated which allows for preventive maintenance scheduling, maintenance requests, work order history, vehicle and equipment costs, parts inventory and replacement analysis.
The Fleet Manager also manages the City’s overall vehicle depreciation and replacement program. In addition, the Fire Department’s replacement program is managed here as well.
File A Claim Against The City [PDF]
Volunteer Release and Waiver Form [PDF]